Review the Dashboard for the daily net profit and stock position. Petrol Pump Excel Sheet Structure Guide Sheet 1: Dashboard: Automated metrics. Sheet 2: Daily Sales: Input form. Sheet 3: Inventory: Tracks volume in liters. Sheet 4: Ledger: Credits and Debits. Download Your New 2026 Petrol Pump Management Excel Sheet
| Metric Name | Formula/Logic in Excel | Business Purpose | | :--- | :--- | :--- | | | SUMIF based on shift column | Compare performance of morning vs evening staff | | Gross Profit Margin | (Total Sale) - (Fuel Cost) | Calculate profit per liter after taxes | | Stock Variation % | (Theft/Total Available) × 100 | Detect leakage or meter tampering | | Collection Efficiency | (Cash+UPI) / Total Sale | Monitor if credit sales are too high | | Vehicle Count | COUNTA in vehicle number column | Measure daily customer footfall |
Inputted manually from the physical dip-stick chart. Variance: =Physical Stock - Book Stock
Click the download link below and save the file to a secure folder on your computer. petrol pump management excel sheet free download new
Then compare: Total Sale Value (from sales sheet) vs Total Collection → difference = cash loss/shortage.
Merge columns A to G and write "DAILY PETROL PUMP TRANSACTION LOG" .
Alerts management when inventory drops below reorder thresholds. Step-by-Step Guide to Setting Up the Sheet Review the Dashboard for the daily net profit
=SUM(Cash + Cards + Mobile Pay + Credit Slips)
Let me know so I can tailor the sheet to your specific needs! Microsoft Support Basic tasks in Excel - Microsoft Support
Disclaimer: This is a general-purpose management tool. Always verify data with physical audits. If you'd like, I can: Sheet 3: Inventory: Tracks volume in liters
: Tracks individual nozzles for various fuel types (e.g., Petrol/MS, Diesel/HSD). Auto-Calculations
Record "Sales entries" only if you want granular data (optional). For minimal effort, just record the Closing Reading (8:00 PM).
Many petrol pumps rely heavily on credit sales to local businesses, transport companies, and government fleets.
Excel is a highly accessible tool that requires no monthly subscription fees. A well-designed spreadsheet acts as a central hub for your entire station.